Vital business documents can be lost in manifold ways, but the most common appears to be from fire. Three major catastrophes where stored paper files were lost to conflagations are:
- New York City Seven-Alarm Warehouse Fire
- Document Warehouse Fire in Brazil
- Mobil Oil $20 million Loss
A disastrous fire at the Duchess Anna Amalia Library in Weimar, Germany on September 3, 2004 destroyed 25,000 books and damaged an additional 40,000 volumes. Although a portion of the information may have been duplicated elsewhere, or even sent to a scanning service, this tragedy highlights the importance of Disaster-Recovery recovery planning and backup for valuable documents.
Another tragic state library fire occurred in Moscow.
We could add other, more recent, cases, but have linked to the ones above since they were so dramatic. The permanent loss of vital documents can’t always be mitigated through insurance dollars alone.
In addition, documents have often been lost through:
- Misfiled and Lost Documents
- Inadvertently Destroyed and Deleted Files
- Water Damage
- Employee Intentional Destruction
- Industrial Espionage
“The identification, protection, and ready availability of organizational essential records, databases, emergency operating records, rights and interests records, and other documents are critical to the successful implementation and execution of a robust continuity program.” FEMA Essential Records Plan.
Since 1977, DMI division has been creating backup copies of essential information by scanning for disaster recovery business continuity; initially in the form of microfilm, microfiche and aperture cards. Beginning in 1987, we converted vital information to digital images. We can help you manage “source” documents in paper, printed, graphic, blueprint and photographic or micrographic media. Our specialties include:
- Systems design and development
- Conversions performed onsite at client locations
- Integration with operational systems
- Cloud-based document management
- Redundant storage of vital records
- Vendor independence – we interface with all imaging systems
For a quote on business continuity disaster recovery, call 203-536-6889.