Business Continuity

Vital business documents can be lost in manifold ways, but the most common appears to be from fire. Several major catastrophes where stored paper files were lost to conflagations were:

There was a massive Brooklyn fire in 2015. Fortunately, no lives were lost in the huge fire that gutted a storage building on the Brooklyn waterfront. But the flames put plenty of lives on display as the crumpling warehouse belched up its contents: decades’ worth of charred medical records, court transcripts, lawyers’ letters, sonograms, bank checks and more.

In 2014, a data center located in Buenos Aires stored  several archives containing corporate and central bank records, a potentially huge loss that could have some surprisingly far reaching consequences.

The Institute of Scientific Information on Social Sciences in Moscow similarly lost millions of important archival materials.

A disastrous fire at the Duchess Anna Amalia Library in Weimar, Germany on September 3, 2004 destroyed 25,000 books and damaged an additional 40,000 volumes.  Although a portion of the information may have been duplicated elsewhere, or even sent to a scanning service, this tragedy highlights the importance of Disaster-Recovery recovery planning and backup for valuable documents.

Another tragic state library fire occurred in Moscow.

We could add other, more recent, cases, but have linked to the ones above since they were so dramatic.  The permanent loss of vital documents can’t always be mitigated through insurance dollars alone.

In addition, documents have often been lost through:

  • Misfiled and Lost Documents
  • Inadvertently Destroyed and Deleted Files
  • Water Damage
  • Employee Intentional Destruction
  • Industrial Espionage

“The identification, protection, and ready availability of organizational essential records, databases, emergency operating records, rights and interests records, and other documents are critical to the successful implementation and execution of a robust continuity program.”  FEMA Essential Records Plan. 

Since 1977, DMI division has been creating backup copies of essential information by scanning for disaster recovery business continuity; initially in the form of microfilm, microfiche and aperture cards.  Beginning in 1987, we converted vital information to digital images.  We can help you manage “source” documents in paper, printed, graphic, blueprint and photographic or micrographic media.  Our specialties include:

  • Systems design and development
  • Conversions performed onsite at client locations
  • Integration with operational systems
  • Cloud-based document management
  • Redundant storage of vital records
  • Vendor independence – we interface with all imaging systems

For a quote on business continuity disaster recovery, call 203-536-6889.