Document Scanning Services

We’ve been scanning documents for educational institutions for more than 30 years. Most projects have been for Colleges and Universities, but we’ve also dona a variety of important records for K-12 and Junior Colleges.  Recently, digitization of historical microfilm and microfiche has been widely utilized.

Alumni Donor / Development Office

The complex records maintained for support of institutions require frequent access by staff and volunteers. Available documentation to complement the digital database is essential. As is the case for other departments, the benefits of electronically maintaining the files in image format can be enormous.  Research time is reduced through computer access instead of paper file cabinets.

Property and Risk Management

Records relating to buildings, dormitories, rental properties and other physical assets are far better protected and accessible.

Architectural engineering drawings, building revisions, can be scanned on-site or at our facilities.

Human Resource Files

Faculty and Employee HR, Benefit and Medical Files require lengthy retention and reflect precisely the same needs as Student Records.

Student Transcripts

Requests for faxed copies of Student Transcripts are a never-ending task that every Registrar must meet promptly and accurately. We have been scanning transcripts since we began in business.

Indexing is performed with strict attention to Personally Identifiable Information (PII), particularly the Family Educational Rights and Privacy Act (FERPA). Among the media we converted for Colleges and Universities were:

  • Cardstock
  • Oversize sheets
  • Tissue and Vellum pages
  • Microfiche
  • Bound books

Yearbooks

Yearbook Scanning has become a popular use of imaging technology because adults request Yearbook copies long after graduation.

Libraries

A wide variety of collections can be archivally preserved through digitization and specialized scanning. Typical examples include:

  • Rare Books and Folios
  • Unique local community records / Magazines
  • Special Collections
  • University Catalogs
  • News Clipping files

Sponsored Research

Grant Requests, Approvals and Reporting are an important component of many institutions.  A digital system allows more discrete analysis and monitoring.

Legal Files

Many Universities have accumulated extensive records involving potential and actual litigation in addition to usual contractual files.