Card Scanning Services for Fast, Accurate Digital Capture

While the Rolodex® method of maintaining information may have been largely supplanted by databases, billions of card files remain for scanning and continue to rely on professional card scanning services.

Card-size documents and forms continue to be widely used to collect survey and other information that will be entered into computer databases. DMI provides card scanning services, including digital imaging and scanning for card-sized files and documents.

Our scanners image the information on both sides of a card simultaneously. If the cards contain barcodes or other types of codes, they can be recognized and linked to the specific card’s image as part of our card scanning services.

Important handwritten information is manually keyed. If letters or numbers are “constrained” within blocks, we employ Intelligent Character Recognition (ICR) to recognize them and ensure accurate results from our card scanning services.

Digitizing Card-Based Records and Forms

Card-sized documents vary in format, but most fall within standard dimensions ranging from 3 to 5 inches high and 5 to 7 inches wide. Because of their compact size, card-based records can be processed significantly faster than traditional letter or legal-sized documents. This increased throughput allows large volumes of cards to be digitized efficiently without sacrificing accuracy.

Our high-speed scanning equipment is specifically designed to handle card stock at scale, capturing both sides in a single pass while maintaining consistent image quality. As a result, card scanning projects typically require less handling time, fewer resources, and shorter turnaround windows compared to full-page document scanning.

These efficiencies translate directly into lower overall costs, making card scanning one of the most economical options for converting physical records into searchable digital files. Whether you’re working with legacy card files, index systems, or data collection forms, our process delivers speed, reliability, and cost-effective results.

Common Card Scanning Questions

What types of cards can DMI digitize?

DMI scans Rolodex®, index, data-collection and other card-sized records. Many card-based documents fall within standard dimensions of roughly 3 to 5 inches high and 5 to 7 inches wide.

Can both sides of a card and its barcode data be captured?

Yes. DMI can scan both sides of a card simultaneously, recognize barcodes and other codes, and link the captured values to the corresponding card image.

Can handwritten card information be converted into usable data?

Important handwritten information can be manually keyed. When letters or numbers are constrained within defined blocks, DMI can also use Intelligent Character Recognition (ICR) to recognize them.

Contact our team to request a quick quote and discuss your card scanning requirements.